Ways To Reduce Office Moving Stress

Oct 28, 2022 Office moving is highly stressful and overwhelming because there are numerous things that might not go according to the plan. From underestimating logistics and sizes to putting the equipment in an inappropriate place, moving an office is a real challenge, which requires a lot of time and planning. However, moving office is sometimes crucial for the growth of the business. So, as the owner or manager, you need to find out the right ways to complete the task. Most of the owners prefer to hire professional removalists in Canberra because they have expertise in moving the entire office in a smooth and safe manner. They pack all the items safely and help you to complete the move in a systematic manner. Besides hiring professionals, there are many more things that you need to do to execute the move flawlessly. Here are some excellent ways to reduce office moving stress.

Plan As Early as Possible

It is impossible to overlook the importance of planning when you want to complete your office move smoothly. Ideally, you should begin planning two to three months before the move. The more time you have to plan, the less likely you are to overlook details that you would have noticed otherwise. Setting your moving date early allows you to select your moving company and take advantage of the best rates. Planning gives you an idea of where you are going and any problems you might encounter along the way. It is also a good idea not to limit your planning to your head. Have a notepad dedicated to your move so that you can list the essential items that the workplace must have.

Sort Out the Budget

The office’s relocation is expensive, so it is advisable to prepare a budget for the move. To begin, the office should determine the overall cost of the move. It must include the fees of the professional removalists in Canberra as well as the utilities that the company will require to complete the relocation. Tape, boxes, and even hiring labour to assist with the move will be included in this cost. Again, starting the procedure well in advance of the actual move date ensures that you get better moving company rates. Ideally, shop around for different companies to see who has the best rates to stay within your budget. It will minimise the stress of office moving. It is one of the best ways to make moving cheaper and easier.

Start With the Non-Essentials

Early in the planning process, you should have a list of what the company considers essential and what they don’t use very often. This list serves as the foundation for your move priority. Before the moving day arrives, the office staff can begin moving items that are “non-essential.” Infrastructures such as printers or other equipment that a company only uses on occasion may fall into this category. As a result, the company reduces the amount of moving it has to do on the actual day of the move. They reduce not only the number of hours required to rent the moving truck but also the labour involved on that day.

Label Everything

From cables and machines to bags and boxes, everything inside the truck must be labelled appropriately so that it can be found at the destination. Aside from providing a good starting point, labelling everything gives you peace of mind that anything moved from the old office space to the new one will be properly mounted. There is no need to be concerned about swapping monitors or PCs with other people’s equipment. Labelling all moved elements also ensures that the office can return to full functionality in the shortest amount of time. Not labelling everything is a huge mistake people make when moving, so they must avoid it at the earliest.

Assign a Point-Person

If you have anyone who has been trained in project management, they are the ideal person to be assigned as the move’s manager. Moving is a complex task that is divided into several sub-tasks. Attempting to treat it as a single, unbroken event is an invitation to disaster. Instead, the point person appointed for the task can make plans and set up moving schedules. They can also do the preliminary planning and create an office-wide packing and unpacking assignment roster. When relocating, many businesses fail to properly utilise their office staff.

Don’t Move Everything

Is it really necessary to relocate everything from your old office to the new one? Consider this a chance to do some spring cleaning and lose some weight. Older equipment that no longer serves a purpose can be disposed of in a landfill or donated to other businesses that may find it useful. Moving allows you to clear out any stockpiles of goods that the company may have accumulated and kept in case they were useful someday. It’s an opportunity to rediscover those items and discard them, as they’re unlikely to be useful in the future.

Take Away

Office moving can be challenging and confusing, particularly if you are doing it for the first time. However, you can minimise your stress by following the ways mentioned above. If you want to avoid the hassles of office relocation and ensure the safety of your belongings, contact trained removalists in Canberra.